Inventory Content Management System

Client problem

Inventory data was maintained across spreadsheets and inconsistent tools, making stock updates slow and error-prone.

Solution

We built a content management system for inventory with a clean admin workflow, consistent data structures, and easy day-to-day updates.

What we built

• Item/product catalog management
• Stock updates with audit-friendly history
• Category and attribute management
• Role-based admin controls
• Basic reporting views for operations

Key modules

• Catalog: items, categories, attributes
• Stock: in/out updates, thresholds
• Admin: role permissions, safe actions
• Search/filters: quick access for operators
• Reports: low-stock and summary views

How it was built

1. Defined inventory entities and constraints first (Item, Category, StockMovement).
2. Built an admin-first UI with fast search/filter and minimal clicks per action.
3. Added validation rules to prevent negative stock or inconsistent updates.
4. Designed screens as reusable modules so new inventory fields can be added safely.

Challenges

• Making updates safe and reversible (audit trail mindset).
• Keeping the UI fast for operators while maintaining validation rules.
• Preventing data drift when fields evolve over time.

Quality & release

• Guardrails on write actions (validation and permissions).
• Manual QA for stock update flows and role restrictions.
• Release checklist to protect day-to-day operations.

Architecture

• Admin-focused application built around inventory workflows.
• Clear separation between UI, validation, and data updates.
• Data model designed to track stock changes over time.

Key decisions

• Audit trail approach for stock movements instead of overwriting values blindly.
• Search-first UX to reduce operator time.
• Reusable modules for catalog and stock screens to keep changes predictable.

Scalability considerations

• Supports catalog growth with index-friendly queries.
• Ready for multi-warehouse or multi-location extensions.
• Designed for incremental additions (import/export, barcodes, integrations).

Outcome

• Faster stock updates
• Cleaner catalog management
• Reduced operational errors

Screenshots